TLScontact

IMPORTANT NEWS

Our cooperation with the German Embassy and Consulates in China has ended.

Since February 20, 2019 TLScontact is no longer accepting visa applications on behalf of the German missions in China.

Applicants whose applications are still processed by the German missions should contact the German missions regarding their application status.

The website and locations of the new service provider for visa applications are published through the website of the Embassy of Germany.

 

Trade fair and exhibition: Visitor / Exhibitor/ Booth builder

Please provide all documents which substantiate your travel purpose.

You do not need an invitation letter from the trade fair company to visit a fair. A detailed explanation letter issued by your employer is sufficient. You can facilitate the processing of your visa application by submitting detailed and correct information (correct name of the trade fair, location, travel period, reason for visiting the fair). You can also provide additional documents such as entrance tickets.

Do not apply for a tourism visa if you are visiting a trade fair for business purposes. Applying for the incorrect travel purpose and providing false or falsified documents may lead to refusal of your application.

Frequent business travelers can apply for a multiple entry visa which may be valid for a period of one year or more. 

 

 

Documents which need to be submitted

In addition to the basic documents, please prepare the supplementary documents according to your personal circumstances, as follows:

 

Basic documents

1. Passport (Original +  Copy of the identity page)

- Valid for at least 3 months after the planned departure date from the Schengen area

- Must be signed by the holder (Chinese applicants sign in Chinese characters)

- Must have at least two completely blank visa pages

- No damage

- More information under „Passport

2. Two identity photos (Original)

- Two biometric passport sized photos with white background, not older than 6 months

- More information under „Photo

Have a compliant photograph taken directly at the Visa Application Centre! For more information, please click here.

3. Application form (Original)

- Please complete the following application form in full. Print a copy of all pages, sign it and submit it with your other visa application documents. For more information, read the user guide or the launch assistant directly on the website.

- Signed by the applicant. Application forms for minors should be signed by at least one parent. Signatures are also required in field 37 and on the additional declaration.   

- Signature must match the signature in the passport

4. Exhibitor*

- Booth confirmation from the trade fair organizers (Original)
or

- Transfer voucher for booth fee payment (Copy)
If payment was made through an agency, full documentation of payment to the agency and from the agency to the trade fair organizers has to be provided

*applicable for exhibitors only

5. Bank statement (Original)

- Salary account or other current accounts with proof of regular income for the last three months

- No excerpts of credit card statements and fixedterm deposits

- More information under „Bank statement

6. Copies of previous Schengen visa

7. Hukou (Copy)* / Chinese residence permit (Copy) **

- *Only for Chinese nationals: copies of all printed pages without translation

- **Only for foreign nationals in China: copy of current Chinese residence permit

8. Overseas travel health insurance policy (Original + Copy)

- Valid for all Schengen countries (travel destination must be shown as Schengen area)

- Insurance policy in Chinese and English including:

1. Repatriation in case of illness and death (mortal remains)

2. Emergency medical treatment and inpatient treatment

3. Coverage of at least 30,000 EUR

- More information under „Travel health insurance

Purchase full insurance coverage for the Schengen area directly at the Visa Application Centre! Just ask the staff in our center how to purchase one. For more information, please click here.

9. Letter of authorization for visa application/ passport return (Original)

- Only applicable if your application is submitted by a representative

- Download Letter of authorization

- More information in FAQ Application submission by a representative

10. Representative’s ID Card or passport (Original+Copy)

- Only applicable if your application is submitted by a representative

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Employed (employees, entrepreneurs)

11. Employment / Company certificate (Original)

- Written on official company paper, including the company stamp.  The letter should also include the current address and contact details (phone number, fax number, homepage, and email address).  The letter should be written in Chinese, with a German or English translation.

- Signed by the authorized person (no digital signature); the signature must not be signed by a third party on behalf of the authorized representative. 

- More information in FAQ „Employment certificate/ Company certificate

 The certificate must contain:

- Visitor of the fair: detailed information about the travel purpose (correct name of the fair, location, travel period, purpose for visiting the fair )

- Exhibitor: detailed information about the travel purpose (correct name of the fair, location, travel period, applicant’s position or function at the fair)

- Exhibition builder: detailed information about the travel purpose (correct name of the fair, location, planned duration of stay in Germany)

- More information in FAQ „Employment certificate/ Company certificate

12. Company license (Copy)

- Current license with company stamp

*not required for universities and public institutions

13. Company bank statements (Copy)

- Statements of current business account for the last three months

- Only required if the company is meeting travel and living costs. 

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Freelancer (e.g. artist)

14. Explanation letter (Original)

Instead of the  employment certificate:

- Detailed description of freelance engagements (if possible with substantiated proof) and information about funding for the trip.

- In Chinese, with a German or English translation

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Not-Working (e.g. stay-at-home wife / stay-at-home husband) 

15. Explanation letter (Original)

Instead of the employment certificate:

- Detailed description of personal situation and information about funding for the trip.

- In Chinese, with a German or English translation

16. Alternative proof of funding if personal funds are insufficient (according to no. 5)  

Employment / company certificate from the spouse (Original)

- In Chinese, with a German or English translation

and

Bank statement of the spouse (Original, see section 5 for requirements)

and

Marriage certificate (Original + Copy)

- Notary certificate legalized by the Chinese Ministry of Foreign Affairs, with a German or English translation

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Student

17. Studies certificate (Original)

- Instead of  employment certificate

- A letter from the university signed by an authorized official (no digital signature)

- In Chinese, with a German or English translation

18.  Alternative proof of funding if personal funds are insufficient (according to no. 5):

Birth certificate or certificate of family relation (Original +  Copy)

- Notary certificate legalized by the Chinese Ministry of Foreign Affairs , with a German or English translation

and

Employment certificate of one parent (Original, see section 11 for requirements)

and

Bank statement of one parent (Original, see section 5 for requirements)

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Minor (under the age of 18)

For more information please refer to FAQ „Minors

19. Student card (Copy)

20. Studies certificate (Original)*

- A letter from the school signed by an authorized official (no digital signature)

- Must contain permission for absence

- In Chinese, with a German or English translation

*Does not have to be provided if the intended journey takes place during legal Chinese school holidays

21. Birth certificate or certificate of family relation (Original + Copy)

- Notary certificate legalized by the Chinese Ministry of Foreign Affairs, including a German or English translation

22. Parental authority delegation (Original +Copy)

One or both parents are not accompanying the minor:

- notarially legalized and overlegalized by the Chinese Ministry of Foreign Affairs with German or English translation

One or both parents are accompanying the minor and have obtained the visa:

- Copy of the passport identity page of the accompanying parent

- Copy of the parent’s valid visas

- Flight reservation showing the minor’s and accompanying parent’s name (Copy)

*For more information please refer to FAQ  Minors

23. Proof of financing*

Bank statement of one parent (Original, see section 5 for requirements)

and

Employment certificate of the parent (Original, see section 11 for requirements)

*not necessary if the minor is travelling with at least one parent and the visa applications of the minor and accompanying parent are submitted as a group

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Retired person

24. Pensioner´s card (Copy)

- Instead of employment certificate

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Postal application documents

25. Postal address & Invoice title (Original)

Please note that the mailing address and the contact information of the recipient must be written in Chinese. Applicants using Adobe Acrobat Pro can directly type the text in Chinese, while other applicants are advised to copy the text from another source and paste it into the relevant field. Thank you for your cooperation.

* Visa application center in Guangzhou will begin to issue E-invoice from May, 1st, 2018. Mobile phone number need to be provided if invoice is required.

26. Statement of Consent (Original)

27. Courier delivery service discharge (Original)

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The German Embassy and Consulates General in China reserve the right to request additional documents which are not mentioned in the above document list. The submission of the required documents does not guarantee that a visa will be issued.

All documents submitted must be genuine and must relate to the travel purpose. Submission of a false document may lead to visa refusal.

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